May 2017 Special General Committee Meeting 1

May 2017 Special General Committee Meeting

UWANIME CLUB

UWANIME COMMITTEE MEETING MINUTES FOR THE SPECIAL GENERAL COMMITTEE MEETING

Location:                   UWAnime Clubroom

Date:                           25th May 2017

Present:                    Chris (President), Regan(Vice President), Paulus (Secretary), Bryan (OCM), Lachlan (OCM), Zak (OCM)

Late:                            N/A

Apologies:                Lawrence(Treasurer), Kayla (OCM)

Absent (No Apologies Received): Matt (OCM)

Observers: N/A

Meeting Commenced: 11.00 am

  1. CONSTITUTIONAL UPDATES

Chris ensures that all committee members are up to date with all constitutional updates that will be voted on during the General Meeting on the 26th of May. He informs the committee of the addition of an extra 15th motion in these changes that states:

“Amendment of Article 18.1 to read: “The quorum of the Committee shall be six, of whom at least two shall be office bearers.””

A simple majority of committee is needed to accept this motion as it was after the closing date.

VOTE FOR: UNANIMOUS
VOTE PASSED

Actionable Item 1: The new motion is to be added to the changes by Paulus.

Constitutional updates are to be passed around to the members by 1pm to allow 24 hours of circulation.

Actionable Item 2: Paulus is to pass the constitutional updates to the members by 1pm on the 25th of May.

Chris informs us that due to the restructure of committee, provided the motions pass during the general meeting pass, there must be an additional member to be elected into the committee. He informs us that is can be implemented early next semester during a special general meeting or during the annual general meeting at the 27th of October.

Actionable Item 3: Implementation to be discussed at the next meeting.

2. BY-LAW UPDATES

  1. Code of Conduct

Chris states that the UWA Student guild regulations will be followed instead of drafting out the club’s own regulations.

Member rules to be reposted in the clubroom. Must be brought up next meeting regarding the best way to distribute the rules.

Actionable Item 4: Member rules are to be posted in the clubroom.

  1. E-mails:

Chris states that e-mails will also follow guild standing orders. He informs the committee that e-mails must be urgent business, business that can’t be put on the agenda or business that can’t be discussed during a meeting. The e-mails must consist of a proposer, seconder and an electronic circler. There will be three working days to vote, if required. An elapsed electronic circular motion is to be placed on the agenda for a review during the next meeting and if anyone is not happy with the results, they are allowed to dispute the results during the next meeting via the secretary.

3. MISCELLANEOUS

  1. DATE OF NEXT MEETING:

Next meeting will be on the 26th of June at 11am.

  1. GENERAL BUSINESS:

Chris informs the committee that Lachlan, Matt and Kayla are working on constructing a budget for blinds and that Bryan is to work on the plans for the “fresher welcome” like event. Both are to be completed by the 26th of June.

Actionable Item 5: The budget for the blinds are to be presented during the next meeting.

Actionable Item 6: Bryan is to present the plan of the “fresher welcome” like event during the next meeting.

Meeting ends 11.18am

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