MAY 2017 MEETING 1

May 2017 Meeting #1

UWANIME CLUB

UWANIME COMMITTEE MEETING MINUTES FOR MEETING 12

Location:                   UWAnime Clubroom

Date:                           11th May 2017

Present:                    Chris (President), Paulus (Secretary), Bryan (OCM), Lachlan (OCM), Zak (OCM)

Late:                            Regan(Vice President) [9.10am], Matt (OCM) [9.15am]

Apologies:                Lawrence(Treasurer), Kayla (OCM)

Absent (No Apologies Received): N/A

Observers: N/A

Meeting Commenced: 9.04 am

  1. UPDATE ON ACTIONABLE ITEMS

AC2 – Meeting 3: Manga reviews are still pending. Will carry over to Meeting 13 for any other changes.

AC1 – Meeting 8: Legislation of Fresher Rep Clause still pending for the general meeting.

AC2 – Meeting 9: The chair repairs has been completed.

AC16 – Meeting 9: Subscription renewal pending. Will carry over to Meeting 13.

AC19 – Meeting 9: Maintenance manual is still being edited and formatted by Chris. Will carry over to Meeting 13.

AC9 – Meeting 10: The committee has not reached out to any potential people for the panel event as of yet. Will carry over to Meeting 13.

AC13 – Meeting 10: Chris is still writing portfolios in the by-laws. Will carry over to Meeting 13.

AC1 – Meeting 11: Regan has purchase the frames and the hooks for the Studio Ghibli.

AC2 – Meeting 11: Treasurer’s report was given to committee. Committee voted to accept the report.

Vote for: Unanimous.
Vote Passed.

AC3 – Meeting 11: Chris has pinned the marathon post on the facebook group.

AC4 – Meeting 11: Lawrence has obtained the prizes.

AC5 – Meeting 11: Lawrence has labelled the Wii U equipment

AC6-7 – Meeting 11: The club did not end up doing a mah-jong event.

AC8 – Meeting 11: Bryan has submitted the poster for his screening.

AC9-10 – Meeting 11: See Section 3.6 regarding the sports event.

AC11-12 – Meeting 11: Chris has spoken with Tokyo regarding the gundam workshop. Will carry over to Meeting 13.

AC13 – Meeting 11: The guidelines are still being worked on. Will carry over to Meeting 13.

AC14 – Meeting 11: Chris has decided on a meeting date for the meeting

AC15 – Meeting 11: The committee has repositioned the food storage.

AC16 – Meeting 11: Kayla has obtained the money to purchase the convention items

AC17 – Meeting 11: Kayla has purchased the convention items

AC18 – Meeting 11: Budget for pillows will be moved back to focus on more essential items.

2.EVENT REPORT

  1. MARATHON – 20th of April

Chris details the report regarding the marathon and possible improvements for future marathons.

2. SMASH TOURNAMENT – 28th of April

Matt details the report regarding the smash tournament given to him by Lawrence. Possible improvements were discussed by the committee. Tournaments may be held more regularly.

3. EVENTS

  1. FORTNIGHTLY SCREENING – 12th of May:

Bryan has completed all the necessary items.

  1. BBQ – 19th of May:

Paulus will be managing the preparations for the event. Bryan will help out at the stall on the day.

Actionable Item 1: Paulus is to confirm the booking for the event.

  1. UCC OVERWATCH COLLAB – 19th of May:

Chris details the event. Posters must be printed today.

Actionable Item 2: Bryan is to print out the posters today.

  1. GENERAL MEETING – 26th of May:

Chris details the event. He informs the committee of a meeting occurring before the general meeting.

Actionable Item 3: Chris is to decide a meeting date for next meeting before the general meeting.

  1. TOKYO ALLEY – 27th of May:

Chris and Regan will be attending.

  1. SPORTS EVENT:

The sports event will occur during next semester.

  1. RELAY FOR LIFE:

The club may be doing a collaboration with other clubs for the event.

4. EVENT BRAINSTORM

BIG EVENT SIMILAR TO FRESHER WELCOME:

Bryan brings up an idea to do an event similar to fresher welcome during start of second semester.

Actionable Item 4: Bryan is to plan for the event.

SPRING FEAST:

Chris informs the committee that the club can have a stall at Spring Feast. Discussion regarding the stall will be discussed at a later date.

5. GUIDELINES, CONSTITUTION AND BY-LAWS

The guidelines, constitution and by-laws will be discussed in Meeting 13.

6. MISCELLANEOUS

  1. DATE OF NEXT MEETING: 

    See section 3.4.

  2. SALE OPTIMISATION/INVENTORY:

Food and Drinks:
Regan informs the committee regarding the food and drink sales. Regan also wishes to try out a new drink.

Inventory: No missing items in the anime and manga library from last week.

  1. DONATIONS:

Regan has donated manga to the clubroom. This consists of:

Astro Boy Volume 1-3
Pikachu Short Stories Volume 2
Pokemon Rangers and the Temple of the Sea
Yu-Gi-Oh! Volume 1-7
Yu-Gi-Oh! GX Volume 1

Actionable Item 5: Paulus is to update the list of manga with the donations

  1. GENERAL BUSINESS:

NEW FURNITURE:
List of required items for the clubroom in order of importance:
Blinds
Table
Vacuum
Computer
Audio system
Couches

Consideration of a budget for the above items will occur on a later date.

Meeting ends 9.48am

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