May 2017 Meeting #1
UWANIME COMMITTEE MEETING MINUTES FOR MEETING 12
Location: UWAnime Clubroom
Date: 11th May 2017
Present: Chris (President), Paulus (Secretary), Bryan (OCM), Lachlan (OCM), Zak (OCM)
Late: Regan(Vice President) [9.10am], Matt (OCM) [9.15am]
Apologies: Lawrence(Treasurer), Kayla (OCM)
Absent (No Apologies Received): N/A
Meeting Commenced: 9.04 am
- UPDATE ON ACTIONABLE ITEMS
AC2 – Meeting 3: Manga reviews are still pending. Will carry over to Meeting 13 for any other changes.
AC1 – Meeting 8: Legislation of Fresher Rep Clause still pending for the general meeting.
AC2 – Meeting 9: The chair repairs has been completed.
AC16 – Meeting 9: Subscription renewal pending. Will carry over to Meeting 13.
AC19 – Meeting 9: Maintenance manual is still being edited and formatted by Chris. Will carry over to Meeting 13.
AC9 – Meeting 10: The committee has not reached out to any potential people for the panel event as of yet. Will carry over to Meeting 13.
AC13 – Meeting 10: Chris is still writing portfolios in the by-laws. Will carry over to Meeting 13.
AC1 – Meeting 11: Regan has purchase the frames and the hooks for the Studio Ghibli.
AC2 – Meeting 11: Treasurer’s report was given to committee. Committee voted to accept the report.
Vote for: Unanimous.
AC3 – Meeting 11: Chris has pinned the marathon post on the facebook group.
AC4 – Meeting 11: Lawrence has obtained the prizes.
AC5 – Meeting 11: Lawrence has labelled the Wii U equipment
AC6-7 – Meeting 11: The club did not end up doing a mah-jong event.
AC8 – Meeting 11: Bryan has submitted the poster for his screening.
AC9-10 – Meeting 11: See Section 3.6 regarding the sports event.
AC11-12 – Meeting 11: Chris has spoken with Tokyo regarding the gundam workshop. Will carry over to Meeting 13.
AC13 – Meeting 11: The guidelines are still being worked on. Will carry over to Meeting 13.
AC14 – Meeting 11: Chris has decided on a meeting date for the meeting
AC15 – Meeting 11: The committee has repositioned the food storage.
AC16 – Meeting 11: Kayla has obtained the money to purchase the convention items
AC17 – Meeting 11: Kayla has purchased the convention items
AC18 – Meeting 11: Budget for pillows will be moved back to focus on more essential items.
- MARATHON – 20th of April
Chris details the report regarding the marathon and possible improvements for future marathons.
2. SMASH TOURNAMENT – 28th of April
Matt details the report regarding the smash tournament given to him by Lawrence. Possible improvements were discussed by the committee. Tournaments may be held more regularly.
- FORTNIGHTLY SCREENING – 12th of May:
Bryan has completed all the necessary items.
- BBQ – 19th of May:
Paulus will be managing the preparations for the event. Bryan will help out at the stall on the day.
Actionable Item 1: Paulus is to confirm the booking for the event.
- UCC OVERWATCH COLLAB – 19th of May:
Chris details the event. Posters must be printed today.
Actionable Item 2: Bryan is to print out the posters today.
- GENERAL MEETING – 26th of May:
Chris details the event. He informs the committee of a meeting occurring before the general meeting.
Actionable Item 3: Chris is to decide a meeting date for next meeting before the general meeting.
- TOKYO ALLEY – 27th of May:
Chris and Regan will be attending.
- SPORTS EVENT:
The sports event will occur during next semester.
- RELAY FOR LIFE:
The club may be doing a collaboration with other clubs for the event.
4. EVENT BRAINSTORM
BIG EVENT SIMILAR TO FRESHER WELCOME:
Bryan brings up an idea to do an event similar to fresher welcome during start of second semester.
Actionable Item 4: Bryan is to plan for the event.
Chris informs the committee that the club can have a stall at Spring Feast. Discussion regarding the stall will be discussed at a later date.
5. GUIDELINES, CONSTITUTION AND BY-LAWS
The guidelines, constitution and by-laws will be discussed in Meeting 13.
- DATE OF NEXT MEETING:
See section 3.4.
- SALE OPTIMISATION/INVENTORY:
Food and Drinks:
Regan informs the committee regarding the food and drink sales. Regan also wishes to try out a new drink.
Inventory: No missing items in the anime and manga library from last week.
Regan has donated manga to the clubroom. This consists of:
Astro Boy Volume 1-3
Pikachu Short Stories Volume 2
Pokemon Rangers and the Temple of the Sea
Yu-Gi-Oh! Volume 1-7
Yu-Gi-Oh! GX Volume 1
Actionable Item 5: Paulus is to update the list of manga with the donations
- GENERAL BUSINESS:
List of required items for the clubroom in order of importance:
Consideration of a budget for the above items will occur on a later date.
Meeting ends 9.48am