May 2017 General Meeting

May 2017 General Meeting

UWANIME CLUB

UWANIME MINUTES FOR GENERAL MEETING #1

Location:                   UWAnime Clubroom

Date:                           27th May 2017

RETURNING OFFICER: Brendan Ng

SGM COMMENCED: 1:02pm

Current members present: 20

  1. EXECUTIVE REPORTS

PRESIDENT’S REPORT:

Chris informs the members, who are currently present, how the club has been preforming. He recognises the efforts of all the committee members and details the various initiatives done by them throughout the year. This includes the renovations, sponsor outreach (including the club prospectus), an increase in online presence (via weekly reviews and daily posting) and club auditing. Chris also details the current member base (313 members) and the plans for next semester, such as, rebranding the marketing material, including the mascot, logo, marketing scheme and new event types.

VICE-PRESIDENT’S REPORT:

Regan details the initiatives he has taken towards the club, including the renovations, club food and drinks and social events, and how these initiatives has effected the club.

TREASURER’S REPORT:

Lawrence details the financial standing of the club, the main sources of revenue and the main sources of expenditure.

  1. CONSTITUTIONAL AMENDMENTS

Current members present: 21

Chris details the main reason to the general meeting, being the constitutional amendments, and why these amendments are so important. He states that there will be 15 motions regarding the amendments and that the voting will be monitored by the societies’ vice-president, Brendan Ng, on vote.

Vote to accept Brendan Ng as returning officer.
Motioned by: Chris
Seconded by: Regan
Vote Passed.

Brendan asks that anyone who wishes to read on explicit changes should raise their hand and a copy of the changes will be passed to them. Paulus informs the members that the changes can also be found on the facebook group and a copy is passed around to those that wish to read it.

Motion 1:

Amendment of Article 2.1.2 to Article 2.1.3, amendment of Article 2.1.3 to 2.1.4 and so on, until amendment of Article 2.1.7 to 2.1.8.

Motioned by: Chris
Seconded by: Kayla

Motion 2:

Amendment of Article 2.1.1 to: “To bring people together who love and appreciate Japanese animation (hereafter known as Anime) at the University of WA.

Motioned by: Chris
Seconded by: Kayla

Motion 3:

Introduction of Article 2.1.2 reading: “Provide the opportunity for people to talk and make friends. UWA Anime Club should be a club which makes people feel safe and happy on campus.”

Motioned by: Chris
Seconded by: Kayla

Chris explains motions 1-3 including, why the amendments are being made, how the amendments will affect the club and how the amendments will work.

Forward a motion to vote for motions 1-3 in block.
Motioned by: Chris
Seconded by: Regan
Vote Passed

Motion to pass motions 1-3.
Motioned by: Chris
Seconded by: Kayla
Vote Passed (14 out of 21)

Motion 4:

Amendment of Article 7 to: “Revocation of Membership”.

Motioned by: Chris
Seconded by: Matthew

Motion 5:

Amendment of Article 7.1 to: “The Committee may revoke membership of any member or associate member, by a three-fourths majority, should that member have acted in a manner contrary to the best interest of the UWA Anime Club, and in the event, shall deliver the notice in writing to the person concerned forthwith.”

Motioned by: Chris
Seconded by: Matthew

Motion 6:

Amendment of Article 7.2 to: “Any person with their membership revoked shall have the right to appeal to a General Meeting for the reinstatement of their membership, by a three-fourths majority, excepting if their membership has been revoked more than once.”

Motioned by: Chris
Seconded by: Matthew

Motion 7:

Introduction of Article 7.3 reading: “A person with their membership revoked shall be unable to re-apply for membership for the period of one calendar year.”

Motioned by: Chris
Seconded by: Matthew

 

Current members present: 23

Chris explains motions 4-7 including, why the amendments are being made, how the amendments will affect the club and how the amendments will work.

Ryan expresses his concerns regarding motions 4-7. The committee and Brendan clarify these motions more clearly to him and his concerns were laid to rest. Kah wishes to know the original version of Article 7 which motions 4-7 are amending. Chris reads out the original version of the Article. Paddy asks about who gets to vote for the three-fourths majority mentioned in motion 5 and 6. Chris explains to him the procedure which would occur when these amendments are put into place.

Forward a motion to vote for motions 4-7 in block.
Motioned by: Chris
Seconded by: Regan
Vote Passed

Motion to pass motions 4-7.
Motioned by: Chris
Seconded by: Matthew
Vote Passed (17 out of 23)

Motion 8:

Introduction of Article 12.4 reading: “Only Ordinary Members of the club who are members of the Guild and enrolled for the entire upcoming academic year on UWA Crawley campus are eligible for election as Executive Committee.”

Motioned by: Chris
Seconded by: Mathew

Motion 9:

Introduction of Article 12.5 reading: “No Executive Office Bearer can hold more than one position simultaneously.”

Motioned by: Chris
Seconded by: Matthew

Motion 10:

Introduction of Article 12.6 reading: “Nothing in this Constitution prevents Executive Office Bearers from serving more than one term consecutively, excepting the President, should they be re-elected.”

Motioned by: Chris
Seconded by: Matthew

 

Current members present: 22

Chris explains motions 8-10 including, why the amendments are being made, how the amendments will affect the club and how the amendments will work.

Forward a motion to vote for motions 8-10 in block.
Motioned by: Chris
Seconded by: Regan
Vote Passed

Motion to pass motions 8-10.
Motioned by: Chris
Seconded by: Matthew
Vote Passed (15 out of 22)

Motion 11:

Amendment of Article 13.1.1 to: “The office bearers”

Motioned by: Chris
Seconded by: Matthew

 

Current members present: 24

Chris explains motion 11 including, why the amendment is being made and how the amendments will work.

Motion to accept motion 11.
Motioned by: Chris
Seconded by: Matthew
Vote Passed (17 out of 24)

Motion 12:

Amendment of Article 13.1.2.1 to:

          -1 x Audit Officer

          -1 x Media Officer

          -4 x Ordinary Committee Members

Motioned by: Chris
Seconded by: Regan

 

Current members present: 24

Chris explains motion 12 including, why the amendment is being made and how the amendment will affect the club.

Motion to accept motion 12.
Motioned by: Chris
Seconded by: Regan
Vote Passed (17 out of 24)

Motion 13:

Removal of Article 13.1.2.2

Motioned by: Chris
Seconded by: Matthew

 

Current members present: 24

Chris explains motion 13 including, why the amendment is being made and how the amendment will affect the club.

Motion to accept motion 13.
Motioned by: Chris
Seconded by: Matthew
Vote Passed (18 out of 24)

Motion 14:

Introduction of Article 13.2 reading: “The Committee in meeting may dismiss any member of Elected Committee where, in the opinion of three quarters of the members of the Committee present and voting, that Elected Committee has:

(a) Consistently failed adequately to discharge the duties of that position; or

(b) Been absent from three consecutive Committee Meetings without providing a reasonable explanation; and

(c) Been given at least seven days’ notice of that Committee Meeting; and

(d) Been accorded the opportunity to be present and to speak at that Committee Meeting.”

Motioned by: Chris
Seconded by: Matthew
 

Current members present: 24

Chris explains motion 14 including, why the amendment is being made, how the amendment will affect the club and how the amendments will work.

Brendan raises the issue that motion 14 (a) must be re-worded. The committee concluded to amend motion 14 (a) to:

Consistently failed to perform the duties of that position; or

Motioned by: Chris
Seconded by: Regan

Motion to amend motion 14 (a).
Motioned by: Chris
Seconded by: Regan
Vote Passed (17 out of 24)

Motion to accept motion 14 in amended state.
Motioned by: Chris
Seconded by: Matthew
Vote Passed (18 out of 24)

Motion 15:

Amendment of Article 18.1 to read: “The quorum of the Committee shall be six, of whom at least two shall be office bearers.”

Motioned by: Chris
Seconded by: Matthew

 

Current members present: 24

Chris explains motion 15 including, why the amendment is being made and how the amendment will affect the club.

Motion to accept motion 15.
Motioned by: Chris
Seconded by: Matthew
Vote Passed (18 out of 24)

  1. OPEN COMMITTEE POSITION

As per motion 12, the size of the committee has expanded and the committee is to come to a decision to either:

  • Choose who to place into committee
  • Hold an election at the beginning of semester 2

The present committee has come to the decision to hold an election at the beginning of semester 2 for the positions of audit officer, media officer and OCM. Nominations to these positions has become open and those wishing to be nominees must voice their opinion to the secretary.

 

General Meeting ends 1:53pm

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