July 2017 Meeting #1

July 2017 Meeting #1

UWANIME CLUB

UWANIME COMMITTEE MEETING MINUTES FOR MEETING 14

Location:                   UWAnime Clubroom

Date:                           10th July 2017

Present:                    Chris (President), Regan(Vice President), Lawrence(Treasurer), Paulus(Secretary), Bryan (OCM), Lachlan (OCM), Kayla (OCM), Matt (OCM)

Late:                          N/A

Apologies:                Zak (OCM) (proxy is also absent)

Absent (No Apologies Received): N/A

Observers: N/A

Meeting Commenced: 11.25 am

  1. UPDATE ON ACTIONABLE ITEMS

AC2 – Meeting 3: Manga reviews are still pending. Will carry over to Meeting 15 for any other changes.

AC16 – Meeting 9: Subscription renewal details has been filled up. Completion is still pending. Will carry over to Meeting 15.

AC19 – Meeting 9: Maintenance manual is still being edited and formatted by Chris. Will carry over to Meeting 15.

AC9 – Meeting 10: Chris has made a list of potential people for the panel even. He will pass this to Matt who will get in contact with the people. Will carry over to Meeting 15.

Actionable Item 1: Chris is to send Matt the list of potential people for the panel event.

Actionable Item 2: Matt is to contact the people on the list for the event.

AC13 – Meeting 10: Chris is still writing portfolios in the by-laws. Will carry over to Meeting 14.

AC1 – Meeting 13: Paulus is still working on the forms for the special general meeting.

Actionable Item 3: Lachlan and Bryan are to discuss their roles and how they think of it.

AC2 – Meeting 13: See Section 3.3.

AC3 & 4 – Meeting 13: Blinds installation still pending. Will carry over to Meeting 15.

AC5 – Meeting 13: A suitable table has not been found yet. Will carry over to Meeting 15.

AC6 – Meeting 13: Vacuum cleaner has been purchased.

AC7 – Meeting 13: See Section 5.1.

AC8 – Meeting 13: Lachlan has been added to the food committee.

AC9 – Meeting 13: Asset report is still being completed. A rough estimate has been presented to the committee.

AC10 – Meeting 13: Semester 1 report still pending. Will carry over to Meeting 15.

AC11 – Meeting 13: See Section 2.

AC12 – Meeting 13: Seasonal anime reviews still pending. Will carry over to Meeting 15.

  1. RE-DESIGNATION OF DESIGNATED EVENTS

Re-designation of designated events has occurred.

Actionable Item 1: Paulus is to send the list of designated events to the committee.

3. EVENTS

  1. “FRESHER WELCOME” EVENT DURING SEMESTER 2

The event has been planned. An emp and a poster is to be submitted for the event

Actionable Item 2: Bryan is to submit an emp for the event.

Actionable Item 3: Bryan is to submit the poster for the event.

  1. SPORTS EVENT:

The sports event will be badminton. This will be an unofficial event so an emp and poster does not need to be submitted for the event.

  1. RELAY FOR LIFE:

Chris has talked with UCC and he tells the committee that they are happy to do a collaboration for Relay For Life.

  1. CLUB CARNIVAL:

Club carnival registration has opened. Paulus is to register the club in the club carnival.

Actionable Item 4: Paulus is to register the club for the club carnival.

  1. UNISFA COLLAB:

Regan will be managing the unisfa collab event. He will most likely be running a Gundam screening.

Actionable Item 5: Regan is to plan for the unisfa collab.

  1. BUSY BEE:

Paulus informs the committee that the busy bee will occur on the 22nd of July. All members are encouraged to come. Chris and Regan will be attending the tenancy meeting in addition to the busy bee.

  1. QUIZ NIGHT:

Chris will call a meeting for the quiz night committee.

Actionable Item 6: Chris is to call the meeting of the quiz night committee.

4. FURNITURE

  1. BLINDS:

Installations of the blinds are still pending. The colour of the blinds was voted to be malt.

Motion to accept malt as the colour of the blinds.
Motioned by: Lachlan
Seconded by: Paulus

Vote for: Chris, Regan, Lawrence, Paulus, Matt
Abstained: Lachlan, Bryan
Vote Passed.

5. SEMESTER 2 PROJECTS

  1. CUSTOM MEMBER CARDS:

A discussion regarding the ordering of the custom member cards occurred.

  1. SPONSOR EXPANSION PROJECT V2:

The project has not occurred as of yet and is still pending. More potential sponsors were discussed.

  1. UNIFIED MARKETING CAMPAIGN:

Chris details what was discussed in the meeting of the marketing group to the committee. This included a marketing scheme for Bryan, guidelines for social media, mascot and logo.

6. MISCELLANEOUS

  1. DATE OF NEXT MEETING: 24th of July at 11am.

 

  1. SALE OPTIMISATION/INVENTORY:

Food and Drinks: The stock will remain as it is until semester 2 starts.

 

Inventory: Lachlan reports that the anime and manga library has been checked.

Meeting ends 12:09pm

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