February general meeting 2
Present: Tze-Wen [President], Bryan [Vice President], Paddy [Secretary], Lawrence [Treasurer], Zak [Media], Lachlan [Audit], Ryan [OCM], AnQiang [OCM]
Observers: Kathlyn, Paulus comes in [12:12]
Meeting started: 11.02
Update on actionable items:
Passed motion in November 2017, waiting for Lawrence to top up credit after the meeting.
Club has a camera, will find a photographer. Paddy will take photos for now.
Booklet has been written, and is ready for O-Day.
Fresher Welcome and other events EMP:
EMP has been sent out for Fresher welcome, smash still needs to be done.
Banner has been ditched because of lack of ram.
Has been scrapped
Will be printed out after the meeting. Committee will cut cards after meeting. Lamination pockets need to be bought. $80 for lamination pockets.
Unless physical activities are going to be planned a first aid officer is not needed.
Tenancy agreement needs to be signed.
Decline Sponsorship. Paddy to reply.
O-Day: 23rd of Feb
Set up time is at 8am, fully set up by 9am. Actual event runs from 11-3 ish. Meet in the clubroom. Kathlyn will help out at the stall. Bring sunscreen
Potential shortlist to be made of helpers: Nick? Paulus? Prashantha? Libby? Paddy to ask and confirm with Tze.
Extension cable, power board, laminator, fan
O-Day gift bags.
Reminders- Get freshers to like our Facebook page and make sure they know how to get to the clubroom. Free drink upon signup. Map to get to club.
Icebox needs to be brought- Ryan and Paddy to discuss.
Tour to the clubroom at 1pm.
Origami/pokefest: 27th of Feb
Screening- Lawrence research on first pokemon movie/ bryan to check his movie stash. Probably second movie, unless first is available.
Pokemon tournament 1-3pm, Lawrence and Lewis to sort out the tournaments. Best of 3 double elimination. Depending on the turnout.
Ryan and Lewis will help out with origami
Paddy to take tonnes of photos.
Fresher welcome: 2nd march
Quiz- 2 events then swap over, prizes will be sorted out at a later date
Karaoke after fresher welcome. Karaoke has been sorted and is ready to go.
1pm to 5pm
Madman: 3rd march
Ryan and Paddy to decide upon topics to talk about. Bryan to take photos. Paddy on tropes Ryan on games. Committee help on research will be appreciated.
Quiz- a little too hard. 2 easy 2 medium 2 hard
Smash: 9th march
Lawrence is in change
Barbeque: week 3 Wednesday
Lawrence to sort out BBQ
SGM: Friday after BBQ
To be planned
Project M is fixed.
Waifu wars- among committee
WordPress- update sponsors and new logo- zak to do that after member cards
MAL- Ryan to sort out the review posts.
Posts-post daily on Facebook
Club improvements- viewing list/ rules, menu, rental rules (zak to sort out improvements and to ask for assistance if needed)
Quizzes- to be done by An Qiang, physical and online quizzes. 10-20 questions weekly. Starts first week
Tenency- read rules
General advice from Lewis- wants to create a fun environment for everyone. Wants committee to push their limits and engage with members. Make an effort to talk to new members. Keep the room safe for work.
Next meeting 28th of Feb 10