September 2017 Meeting #1

UWANIME CLUB

UWANIME COMMITTEE MEETING MINUTES FOR MEETING 18

Location:                   UWAnime Clubroom

Date:                           5th September 2017

Present:                    Regan(Vice President), Lawrence(Treasurer), Paulus(Secretary), Bryan (Media Officer), Lachlan (Audit Officer), Kayla (OCM), Matt (OCM), Zak (OCM), Paddy (OCM)

Late:                          N/A

Apologies:                Chris (President)

Absent (No Apologies Received): N/A

Observers: N/A

Meeting Commenced: 1.01 pm

  1. UPDATE ON ACTIONABLE ITEMS

AC2 – Meeting 3: Manga reviews are still pending. Will carry over to Meeting 18 for any other changes.

AC16 – Meeting 9: Subscription renewals for AnimeLab has been completed and reimbursements have been made.

/*Vote to allow Bryan to use AnimeLab outside club hours.
Motioned by: Lawrence
Seconded by: Matt

Vote for: Regan, Lawrence, Lachlan, Zak, Kayla, Paddy, Matt
Abstaining: Paulus, Bryan (due to conflict of interest)
Vote Passed.

Don’t include?*/

AC1&2 – Meeting 18: Sign-ups and sign-up sheet still pending.

AC3 – Meeting 18: Matt has submitted an emp and has created a poster for his screening.

AC4 – Meeting 18: “Your Name” dvd (See section)

AC5 – Meeting 18: Zak has washed the smash couch.

AC6 – Meeting 18: Redesign of mascot is still pending.

AC7 – Meeting 18: Chris still needs to send Bryan the information regarding the newsletters.

  1. EVENTS
  2. RELAY FOR LIFE

Pending for meeting 19.

  1. QUIZ NIGHT

Quiz night has been planned. The quiz questions will be collated. Sponsor prizes and budget for prizes are pending. Cosplay competition will be held for quiz night.

Actionable Item 1: Budget for the prizes are to be completed.

  1. FORTNIGHTLY SCREENING

Matt’s screening is on the 8th of September, Lawrence’s screening is on the 15th of September and Kayla’s screening is on the 22nd of September. They must submit an emp for their respective screenings. The posters will be pinned up in the clubroom instead of being submitted to guild so that the quiz night posters can be submitted instead. The committee would like to try using an event page to advertise the events too.

Actionable Item 2: Emps for the screenings must be submitted.

Actionable Item 3: Posters for the event is to be made.

  1. “YOUR NAME” WITH UFS

The committee found out that the “Your Name” dvd and blu-rays will be released on November so it is impossible to screen “Your Name”. Decision regarding the event pending.

  1. SMASH/GAMING TOURNAMENT

Lawrence has submitted the emp. Prizes are to be considered.

Actionable Item 4: Lawrence is to construct a budget for the prizes.

  1. FURNITURE
  1. BLINDS:

Installations of the blinds are still pending. The installers failed to turn up on the 2nd of September. Lachlan and Kayla is to contact the installers to arrange another date.

Actionable Item 5: Lachlan and Kayla are to arrange another date for the installation of the blinds.

  1. FRONT COUCH:

Front right leg of the front couch is broken. Next committee will be designated to look for a new couch.

Actionable Item 6: Include the front couch replacement in the handover document.

  1. SEMESTER 2 PROJECTS
  1. SPONSOR EXPANSION PROJECT V2:

Sponsor expansion project pending.

  1. MISCELLANEOUS
  1. DATE OF NEXT MEETING: Date of the next meeting will be most likely be on the 19th of September 1pm.

 

  1. SALE OPTIMISATION/INVENTORY: Inventory has been checked. Lachlan informs the committee that Connoiseurs are losing their appeal. Maxibons have the best sellers.

 

  1. EXTENSION CORD BUDGET: Kayla has made a budget for a 10 meter extension cord.

Vote to pass the budget of $9 for an extension cord.
Motioned by: Kayla
Seconded by: Regan

Vote for: Unanimous
Vote Passed.

  1. GENERAL BUSINESS:

Donation: Unanimous donations has been made to the club.

Actionable Item 7: Paulus is to update the list with the donations.

 

Japsoc has also donated a wall scroll.
Meeting ends 1:35pm

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