February 2017 Meeting #3

UWANIME CLUB

UWANIME COMMITTEE MEETING MINUTES FOR MEETING 6

Location:                   UWAnime Clubroom

Date:                           18th February 2017

Present:                    Azman (President and Chair), Chris (Secretary), Matt (OCM), Zak (OCM), Bryan (OCM), Lachlan (OCM), Paulus (OCM)

Late:                            Regan(Vice President) – 10.19am

Apologies:                Lawrence(Treasurer)

Absent (No Apologies Received): N/A

Meeting Commenced: 10.01 am

  1. HOUSEKEEPING

Review of Actionable Items from Meeting 4/5:

AC2 – Meeting 3: Reviews are still pending. Will carry over to Meeting 6

AC2 – Meeting 4: Zak produced a budget for presentation during the meeting. See Section 4

AC1 – Meeting 5: No extension cord was purchased

AC2 – Meeting 5: Carpeting has been completed with cleaning happening in the afternoon of 11th February

Section 8 – Meeting 5: O-Day booklet was completed by Chris and has been printed
+AC3: Wagaya was contacted by Chris and Azman. The club will retain the 20% discount sponsorship

  1. LUNA LEEDERVILLE – MARCH 9th and 10th

Azman outlines details for Luna Leederville. Three volunteers will be selected from committee to be donated on the night. Azman has also committed to two nights of cosplay competition.

March 9th March 10th
Azman, Bryan, Zak Matt, Lawrence, Chris
  1. JAPAN FESTIVAL – 25th MARCH

The club will be assisting Tokyo Underground with their Gundam Workshop at Japan Festival at Forrest Place. Chris and Regan will be going.

  1. INTERIOR DESIGN

Our club is looking to replace:

  • Laptop table
  • Speakers
  • Two power boards
  • Extension cord
  • Door stopper
  • Curtains
  • Seats

A budget for $120 was proposed for the refurbishment of the chairs surrounding the laptop timetable. Motioned by Azman.

For: Chris, Regan, Lawrence, Matt, Zak, Paulus, Lachlan
Against: Azman, Bryan
Vote Passed.

  1. O-DAY FINAL PREPARATION

    O-Day is on 24th Friday. Everyone on committee will be available for the event. Everyone will be at the clubroom by 8.30am for set up. Over $150 worth of prizes have been raised. Sponsors need to be contacted on 20st Feb. People will rotate through roles, with Chris, Matt and Lachlan start the stall, and Regan, Paulus and Azman at the front.Actionable Item 1: Contact sponsors on 20th Feb for prizes.Actionable Item 2: O-Day sign up sheets are required to be printed
  2. FRESHER WELCOMEFresher Welcome needs to be planned. Committee has come to consensus that anime will be split into different sections with inclusion of groups and icebreakers. Pizzas need to be planned for and ordered. The raffle will be attached to member numbers.Actionable Item 3: Poster is required to be submitted the day before O-Day.
  3. MISCELLANEOUS

Committee vote on the increase of member price to $10, and the addition of clause for $5 memberships for past members.
Vote For: Unanimous
Vote Passed.

Paulus is currently indexing the manga/dvd library

The next meeting will be 1th March 2017, 10am.

Meeting Closed: 12 pm

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